Our General Data Protection Regulations Policy 2018
Vision for Asia takes your privacy very seriously and only collects and uses personal information about donors, partners and other individuals who come in contact with the charity. This Policy aims to explain how supporter’s information is collected and managed.
Data Protection Manager
Vision for Asia has an appointed Data Protection Manager whose role it is to collect, store and manage the supporters’ personal information to ensure it is being done in accordance with GDPR 2018. The Charities named person is Miss H Fletcher, who is accountable to the charities trustees in all issues relating to this role. Her role is to ensure the information is processed fairly, lawfully, accurately and securely at all times.
Consent to hold information
Vision for Asia will only hold personal information on its data base if consent has been given by the person and the process of updating and storing the information has been followed. The individual retains the right to remove themselves from this at any time by informing us in writing or by email to our designated person (Data Protection Manager). Once consent has been revoked all personal information will be deleted and removed in a secure way. Or we will remove information of supporters, after a period of time, who no longer have a relationship with Vision for Asia.
The information collected will include the supporters name, postal address, email address, phone numbers, bank details if the support is financial, and gift aid support if this is applicable.
Use of information
The information is collected to process supporters’ requests and to keep them up to date with the work of Vision for Asia.
Ways it can be used:
- to provide supporters with the latest news through our newsletters
- to process donations and gift aid
- to provide details of events and conferences
- to provide prayer updates from Asian partners
Security of information
Vision for Asia’s information is held on two external hard drives The Data Protection Manager has one and the Chair has the other. Email information is also held by these two and the Charity’s Treasurer. In certain circumstances information of supporters will be held by project managers (Child sponsorship as an example) where they are in regular contact with supporters and again this information will be held on a Vision for Asia external hard drive which remains the property of the charity.
Sharing of information
Vision for Asia does not share personal information with other organisations for their benefit. Personal information is used only in connection with the work that we do as a charity. We may use other companies to provide services on our behalf and therefore provide them with only the information to deliver the services they offer; such as postal mail and sending email.
Vison for Asia, in certain circumstances, may share personal information with our partners in Asia to enable the operation of sponsorship programmes. In such cases we insist that the information is used for the stated purpose only. The information never includes financial details. We are aware that Asia does not have the same GDPR as we do here in the UK and therefore we take particular care if your data goes to our partners.
We may share personal information if required to do so by law.
Our commitment to keeping GDPR2018
Vision for Asia is committed to ensuring that the accuracy, privacy and security of personal information will be follow the guidelines laid out in the GDPR 2018.
We will also ensure they we keep you updated on any changes that affect us holding your information as it happens.
This policy will be reviewed every two years, or sooner if required by changes to GDPR 2018.
Adoption of this policy
The Trustees of Vision for Asia Ltd formally accepted this policy at the Trustees meeting held on 9th June 2018.
How long do we keep your personal data for?
We keep your information in accordance as follows:
XXX: X years
Detailed information can be found in our Data Retention Policy, available upon request.
Who do we share your personal data with?
What legal basis do we have for using your information?
Do we make automated decisions concerning you?
No. And we do not carry out any automated profiling.
How will we contact you?
We may contact you by phone or email. If you prefer a particular contact means over another please let us know.
How do we keep your information secure?
We seek to ensure the security of personal information. When we collect information about you, we also make sure that your information is protected from unauthorized access, loss, manipulation, falsification, destruction or unauthorized disclosure. This is done through appropriate technical and organisational measures.
How do you access your information?
You have the right to request access to the information we are storing about you.
You need to complete Data Subject Access Request form which you can request by contacting us at email@example.com, or by post to Miss H Fletcher, Data Protection Manager, 15 Heanton Street, Braunton, Devon EX33 2JS.
We will provide the information you request within 30 days, following receipt of the request and proof of identity.
We will provide full access to all information concerning you.
We act on requests and provide information free of charge.
How can you correct or delete your information?
If you believe that the information we have about you is incorrect, you are welcome to contact us so we can update it and ensure it is accurate.
If at any point you wish us to delete information we hold about you, please contact us.
For either of the above, or if you have any additional questions about Vivon for Asia’s collection and storage of data, please contact us at firstname.lastname@example.org, or by post to Miss H Fletcher, Data Protection Manager, 15 Heanton Street, Braunton, Devon EX33 2JS.
Our website: How we collect personal data about you
a) When you submit your personal information via our website
Our website uses a secure SSL certificate, so all traffic (transferral of files) between this website and your browser is encrypted and delivered over HTTPS.
You can visit our website without giving away your personal information.
When you first visit our website, we have a visible banner that makes it clear that cookies are used and gives you the opportunity to read more about the cookies we use and why we use them.
Attached to this banner is a button that allows you to consent to these cookies being stored on the device used to access our website. If you click the ‘I Consent’ button or by continuing to use our site, we take it that you consent to this.
You can choose to disallow cookies by changing your browser settings. However, by doing so, you may hinder your user experience on this and other websites. You can read more about cookies and how to opt-out/disallow them here: http://www.allaboutcookies.org/
c) Analytics cookies
We use Google Analytics to help us understand how you interact with our website by collecting and reporting information anonymously. Aside from the approximate location (IP address), the information collected by Google Analytics is anonymous traffic data including browser information, device information, language. You can read more about Google Analytics Data privacy and security here: https://support.google.com/analytics/answer/6004245
d) Social sharing cookies
We use AddThis sharing buttons and tools so you can easily like or share our content on Facebook, Twitter and other social networks. Some of these social networks set their own cookies for statistical and/or marketing purposes. The privacy implications on this will vary from social network to social network and will be dependent on the privacy settings you have chosen on these networks.
AddThis uses DoubleClick cookies which will track your browsing on any website where those cookies are in place. Those cookies can then be used to serve you interest-based advertising on websites that use DoubleClick advertising systems. We do not serve any advertising of any kind to you on our site, but you do need to be aware that your browsing on our site may contribute to any interest-based advertising that could be served to you on other sites, whilst this cookie is in place in your browser.
You can opt out from using the AddThis/DoubleClick cookie on this page here: http://www.addthis.com/privacy/opt-out
If you would like more information about what other sites might be tracking your browsing to serve interest-based advertising, you can find out more here: http://www.youronlinechoices.com/uk/your-ad-choices
e) When you make a donation to us via PayPal
When you make a donation, you payment is processed by PayPal.